clerk

Municipal Clerk

Contact Information:

Dawn M. Pennock Municipal Clerk Ext. 4155 dpennock@haddontwp.com

The Municipal Clerk’s Office is responsible for several aspects of the Municipal Government. The Clerk serves as the Secretary to the elected officials preparing agendas and minutes for all meetings, is the Chief Administrative Officer of all elections, is the Chief Registrar of Voters for the municipality, and is the administrator responsible for issuing various licenses and permits for the Township.

The State of New Jersey requires municipalities to have an official custodian of public records so information can be obtained upon request (Open Public Records Act, OPRA). Haddon Township’s Municipal Clerk serves as the town’s records manager. To request access to this information, fill out the form by downloading it in PDF format below. More information can be obtained by calling the Clerk’s Office at (856) 854-1176 ext. 4155.

In addition to the above roles, the Clerk is also the town’s Public Relations Officer who handles citizens’ complaints and acts as a liaison between the public and municipal employees/elected officials.

Haddon Township’s Municipal Clerk functions in conjunction with the Tax Office to issue licenses and permits. The licenses/permits, which can be obtained directly through the Tax Office, are:

Municipal Clerk’s Office Forms (PDFs for the following):

 

 

Request for Proposal INSURANCE BROKER 2014

HOW TO APPLY FOR A RAFFLE/BINGO LICENSE

Any organization wishing to apply for a municipal license to conduct a bingo or raffle, must first register with and obtain an identification number from the New Jersey Legalized Games of Chance Control Commission (LGCCC).  This registration is good for two years and is renewable every two years thereafter.  Once the organization receives the registration identification number from the LGCCC, it may apply for a license from the Haddon Township Municipal Clerk.

Pursuant to NJSA 5:8-60.4 “The LGCCC shall prepare, publish and make available to any qualified organization, upon request, a pamphlet which describes in plain and simple language the rights, duties, and responsibilities of organizations conducting raffles and bingos and the exact manner in which games of chance are to be conducted”.  IT IS ALWAYS THE RESPONSIBILITY OF THE MEMBERS IN CHARGE TO KNOW THE RULES, REGULATIONS AND PROCEDURES FOR MAKING APPLICATION AND ADMINISTERING ANY GAME OF CHANCE.

All applications must be first approved by the Mayor and Commissioners before being forwarded to the LGCCC, therefore, it is important that adequate time is allowed.  An application must be received by the Township Clerk as listed on the application deadline schedule prior to being submitted to the Mayor and Commissioners for formal action.  The Municipally approved application will then be forwarded to the LGCCC for their Mandatory 14 calendar day review.

When applying for an off-premise raffle license, it must include two sample tickets with the application.  No tickets may be printed or sold until the LGCCC’s 14 calendar day review period has expired.

 

FEES

As allowed by State Law, the Township’s fee schedule is identical to that of the LGCCC’s.  Therefore, when applications are submitted to the Township Clerk, it must be accompanied by two separate checks, one written to the Township of Haddon and one written to the NJ LGCCC.  Both checks should be for the same amount.  If you are submitting applications for multiple raffle licenses, the State requires a separate check for each application submitted.  The Township only requires one check.

ON-PREMISE RAFFLE (Tickets sold the date of the drawing)

Cash Prize less than $400                         No Fee

Cash Prize – $400 or Greater                     $20.00 per occasion

OFF-PREMISE RAFFLE (Tickets sold in advance of the drawing)

Cash (50/50)                                              $20.00

(If cash prize exceeds $1,000 then an additional fee required will be based on Report of Operations submitted to LGCCC.

Merchandise                                        $20.00 per $1,000 retail prize value

 BINGO

$20.00 per game not to exceed 72 games per year.

For more information, call the LGCCC at 973-273-8000 or write to P.O. Box 46000, Newark, NJ 07101.